Microsoft Office Shortcuts | Windows Shortcuts | Office 2007/2010  |  Office XP/2003

Keystrokes and Shortcuts for MS Word 2003, 2007, 2013 by Floyd Winters


[Ctrl] 1 Single Space Office 2003 Menus: 
[Ctrl] 2 Double Space or click Format, Paragraph, Line Spacing
[Ctrl] 5 1.5 Space  
[Ctrl] A  * Select All (to copy, or delete or…) or click Edit, Select All
[Ctrl] B Bold or Format, Font, Bold
[Ctrl] C  * Copy highlighted text to Clipboard or click Edit, Copy
[Ctrl] F  * Find or click Edit, Find
[Ctrl] I Italic or Format, Font, Italic
[Ctrl] J Full Justify or click Justify icon
[Ctrl] L Left Justify or click Align Text Left icon
[Ctrl] R Right Justify or click Align Text Right icon
[Ctrl] N * Start a New document or click File, New
[Ctrl] O * Open an existing document or click File, Open
[Ctrl] P * Print or click File, Print
[Ctrl] S * Save or click File, Save
[Ctrl] T Hanging Indent (Indented Tab) (Shift [Ctrl] T to undo)
[Ctrl] U Underline             three or Format, Font, Underline
[Ctrl] V  * Paste, Ex: one two V two four or click Edit, Paste
[Ctrl] X * Cut highlighted text to Clipboard or press the Delete key
[Ctrl] Z  * Undo Last or click Edit, Undo
[End] Go to End of current Line  
[Home] Go to beginning of current Line  
[Ctrl] [Home] * Go to top of document  
[Ctrl] [End] * Go to End of document or scroll all the way down
[Ctrl] [Enter] Page Break or click Insert, Break
[Shift] [Enter] Line Break Smaller than a paragraph return[Enter]
[F1] * Help  
     

Keystrokes and Shortcuts for Microsoft Windows

* Many of the Office shortcuts above, such as [Ctrl] A, [Ctrl] C, [Ctrl] F, [Ctrl] V, [Ctrl] X, [Ctrl] Z also work in Windows

Below are additional keystrokes that work with the Windows Key (it is on the left between the [Ctrl] and the [Alt] key)
     
[Windows] + D Quickly show Desktop (toggles on and off)
[Windows] + E Quickly open the Windows Explorer
[Windows] + F Quickly Find a file
[Windows] + L Quickly Log Off Windows without having to completely shutdown 
[Windows] + M Quickly Minimize all open Windows and show the Desktop
[Windows] + R Open the Run Dialog
[Windows] + [Tab] Bring up Flip 3D in Windows Vista (you need a good graphics card)
[Windows] + [Right Arrow] Place the active window perfectly on the right side of the screen (Windows 7)
[Windows] + [Left Arrow] Place the active window perfectly on the left side of the screen (Windows 7)
[Windows] + [Up Arrow] Maximize the active window (Windows 7)
[Windows] + [Down Arrow] Restore the active window size (Windows 7)
[Windows] + [Home] Minimize all windows but active Window (Windows 7)
[Windows] + [Spacebar] Makes all Windows transparent, as long as Windows key is pressed (Windows 7)
[Windows] + [P] Can be used to show screen and Projector (Windows 7)
[Windows] + [+] Magnify active window (Windows 7) | [Windows] + [-] will restore the size
[Alt] + [F4] Close the Active Application. Very handy with Windows 8
[Ctrl] + [+] Magnify active Browser window (Windows 7) | [Ctrl] + [-] will reduce the size
[Ctrl] + [0] Return to normal magnification or normal zoom
[F5] Will update or refresh an Internet Explorer screen to display the most recent version
[F11] Will show a full screen, without menus, in the Internet Explorer, Firefox, and Chrome
   

Microsoft Office Tips
by Floyd Jay Winters, during a previous life on the radio : -)Floyd Sitting

02/09/07
Is there an alternative to Microsoft Office 2007/2010 and spending several hundred dollars and then spending many hours learning how to use its radically new interface?
Answer: You can download for free Open Office (which reads and writes to most Microsoft Office files and uses the conventional File, Edit, View, Tools menu). It downloads and install fairly quickly - see: www.openoffice.org

Microsoft Office 2007 and Office 2010

How do I reset Microsoft Word spacing so that it does not automatically double-space much of my document?
Answer: Microsoft Office 2007 wastes paper by setting the default Page Layout to add 10 additional points of vertical spacing to lines in your documents, almost giving the appearance of double spacing. To resolve this:
Page Layout > Set Spacing After to 0
(so that your documents do not appear double spaced) > Click the small “Show the Paragraph dialog box.” icon, then click the [Default] button.

07/11/08
How do I quickly undo a Microsoft Word Auto correction that I do NOT want?
Answer: Click the Undo icon or Tap [Ctrl] + Z

02/08/08
Can you set a password for a Word or Excel document?
Answer: Choose Save As. At the bottom of the Save As dialog window there is a Tools option. From the Tools drop-down menu you choose General Options. Then enter your desired password in the Password to Open textbox.

10/05/07
In addition to the Office 2007 Compatibility Pack (see tip 04/22/07), what else can I do to allow Office 2003/XP read the new Office 2007 .docx and .xlsx files?
Answer: You can choose the Save As option and under the Save as type dropdown choose Word 97-2003 Document.
You can also Set Office 2007 to automatically save in Office 97-2003 format: Click the circular Office button in the upper-left corner or your Microsoft Word screen, then click the [Word Options] button on the bottom of the pop-up window. Click the Save option shown on the left side, and in the Save Files in this format dropdown, choose Word 97-2003 Document, and then click [OK]. Now Office 2007 will save all of your files in Office 97-2003 format.
Note: Documents created in Word 2007 and then saved in Word 97-2003 .doc format are often twice as large as Word 2007 .docX files sizes.

02/16/07
How do you create your own Styles in Microsoft Office 2007?
Answer: Highlight the text that you want to use as the basis of your new style, then right-click and choose Styles, and select Save selection as a new Quick Style.

09/15/06
How can I make my own Web Page with Microsoft Word?
Answer: Because Web pages do not recognize Tabs, you must use a Table if you want to line things up in columns. After you have created a table and entered your data into the table, you can simply choose File > Save, in the Save as type box choose Web Page, Filtered (*.htm) and Word will create an .htm file that can be opened by any browser.

How can I easily enter foreign letters with accent symbols such as the ~ or `?
Answer:

1. To enter the French Cedille (a C with a comma on the bottom: Ç or ç) , instead of memorizing and typing [Alt] + 0199 on the numeric keypad, press [Ctrl] + the comma, release the keys, then press the letter C.

2. To enter a letter with a “Acute” accent mark (such as É or é), instead of memorizing and typing [Alt] + 0201 on the numeric keypad, press [Ctrl] + apostrophe (you will need to hit [Shift] for an apostrophe), release the keys, then tap the letter E.

3. To enter an Ñ or ñ, press [Ctrl] + Tilde (you will need to hit [Shift] for an tilde), release the keys, then tap the letter N.

4. To enter an Umlaut (such Ö) as or a Circumflex (such as Â) use the [Ctrl] + colon (:) or [Ctrl] + caret (^), followed by the desired letter.

 

Microsoft Office XP and Office 2003

02/08/08
Can you set a password for a Word or Excel document?
Answer: With Office 2003, choose Save As. At the top of the Save As dialog window there is a Tools option. Click the drop-down arrow adjacent to the Tools item, and choose Security Options. Then enter your desired password in the Password to Open textbox.

10/05/07
In addition to the Office 2007 Compatibility Pack (see tip 04/22/07), what else can I do to allow Office 2003/XP read the new Office 2007 .docx and .xlsx files?
Answer: You can choose the Save As option and under the Save as type dropdown choose Word 97-2003 Document.
You can also Set Office 2007 to automatically save in Office 97-2003 format: Click the circular Office button in the upper-left corner or your Microsoft Word screen, then click the [Word Options] button on the bottom of the pop-up window. Click the Save option shown on the left side, and in the Save Files in this format dropdown, choose Word 97-2003 Document, and then click [OK]. Now Office 2007 will save all of your files in Office 97-2003 format.
Note: Documents created in Word 2007 and then saved in Word 97-2003 .doc format are often twice as large as Word 2007 .docX files sizes.

04/22/07
How do I install the Office 2007 Compatibility Pack so my Office 2003/XP can read the new Office 2007 .docx and .xlsx files?
Answer: 1. Make sure your system is up to date: install all High-Priority/Required updates from Microsoft Update at http://update.microsoft.com (This is required for Microsoft Office XP and 2003 users).
2. Do a search on “Microsoft Office 2007 Compatibility Pack” to go to the appropriate Compatibility Pack Download Web Page or click on the link below:
(www.microsoft.com/downloads/details.aspx?familyid=941b3470-3ae9-4aee-8f43-c6bb74cd1466)
3. When you get to the Microsoft Office 2007 Compatibility Pack download page, click on the [Download] button to save the FileFormatConverters.exe file to your hard drive.
4. Double-click the FileFormatConverters.exe program file on your hard drive to start the setup program and then follow the instructions on the screen to complete the installation.

02/02/07
If the tabs or indents or spacing is messed up in Microsoft Word XP/2003 and nothing seems to reset it, how can you clean up the formatting in Word?
Answer: Word XP and 2003 have a Style box in the upper left corner, near the File/Edit menu. Click the drop down next to the style box and choose Clear Formatting.

08/04/06
How do I enable the Windows XP Quick Launch Toolbar so that I can have shortcuts on the Taskbar?
Solution: Right-click the Taskbar, choose Toolbars, click Quick Launch. Drag your desired shortcuts to the Quick Launch Toolbar. You can also Right-click the Taskbar and choose Lock the Taskbar.

06/02/06
How do you set MS Office XP/2003 hyperlinks to open by double-clicking instead of [Ctrl] + click?
Solution: Choose Tools > Options > Edit tab and
Uncheck Ctrl + Click to follow hyperlink

05/26/06
How do you reset your MS Word 2000, XP, or 2003 margins from the default of 1.25 inches, which wastes paper, to the more traditional 1.00 margin?
Solution: Choose File > Page Setup > change the margins to your desired setting and then click the [Default] button

05/19/06
Does MS Word AutoNumber drive you crazy and insert numbers when you don't want them?
Solution: Choose Tools > AutoCorrect Options, click the AutoFormat As You Type tab, and Uncheck Automatic numbered lists

05/12/06
Do your Microsoft Office 2000, XP, or 2003 menus keep changing?
Or are you tired of waiting several seconds to see the full menu?
Solution: Choose View > Toolbars > Customize, click the Options tab, and
Uncheck Show full menus after a short delay, and Check Always show full menus.

05/05/06
Are your Microsoft Office 2000, XP, or 2003 file sizes tooo big?
Solution: Choose Tools > Options > click the Save tab, and Uncheck Allow Fast Saves.

10/27/06
How can I configure Outlook to automatically display the calendar before I check my email?
Answer: Click Tools > Options, click the Other tab, then in the General section, click the [Advanced Options] button, and then click the [Browse] button to choose the Calendar as the startup module.